General Information



Pre-Conference Venue (Tuesday 3 September 2019)

State Library of Queensland
Cultural Precinct, Stanley Place
South Brisbane QLD 4101

Founded in 1896, the State Library of Queensland is the leading reference and research library in Queensland. The State Library is responsible for collecting and preserving a comprehensive collection of Queensland’s cultural and documentary heritage, providing free access to information for all Queenslanders and for the advancement of public libraries across the State.

State Library plays a lead role in serving all Queenslanders, through state-wide library services and partnerships with more than 320 vibrant public libraries and Indigenous Knowledge Centres in Queensland.

 

Conference Venue (Wednesday 4 – Friday 6 September 2019)

Brisbane Convention and Exhibition (BCEC)
Merivale Street and Glenelg Street
South Brisbane QLD 4101

Best entrance: Grey Street entrance

Opened in 1995, BCEC is owned by South Bank Corporation. BCEC is one of Australia’s premier venues for events, exhibitions and conferences, with a reputation for excellence in both catering and environmentally sustainable practices.

About Brisbane

Brisbane Greeters

Brisbane Greeters is an ambassador service that is offered to you on a complimentary basis so that you are able to go behind the scenes of our city to really connect with Brisbane. They have more than 100 Greeters who can help you find your way in more than 20 different languages. Click here to book a greeter!

 

Handy Brisbane Apps

Click here for a list of apps to download before arriving in Brisbane. By having these handy apps pre-downloaded before you arrive in Brisbane, you’ll feel less like a tourist and more like a local from the get-go!

Conference Secretariat

P: +61 2 6281 6624
E: aspac2019@conlog.com.au
W: www.conlog.com.au

 

 Cancellation Policy

Delegates who find themselves unable to attend ASPAC 2019 after submitting their online registration are most welcome to nominate a substitute. All substitutions and cancellations must be made by email to aspac2019@conlog.com.au.

Cancellations received before / on Thursday 1 August 2019 will be refunded, less an administration fee of AU$99. Cancellations received after this date are not refundable. This includes cancellation due to lack of visa approval.
Exceptions are at the discretion of the Organising Committee.

All hotel booking cancellations MUST be made in writing to aspac2019@conlog.com.au. Cancellations received after Friday 2 August 2019 will be charged by the hotel according to their cancellation policy.

 

 Payment of Fees

All conference and function payments must be received prior to the conference.

 

 Insurance

Registration fees do not include insurance of any kind. It is strongly recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The organisers do not take responsibility for any delegate failing to insure.

 

 Privacy

A list of participants will be produced which includes individuals’ details such as name, organisation, state and Twitter handle. You will be asked for permission for your details to be included when you register.

The ASPAC 2019 Conference is being operated in accordance with the Global Data Protection Regulations (GDPR) which came into effect on 25 May 2018.

Therefore, before you begin your registration, you will need to give consent for your data to be used in facilitating your event registration, as well as in the planning and implementation of the Conference (providing dietary requirements to conference venues and accommodation bookings details to the specified hotel for example).

This request for data consent is in accordance with GDPR and represents our commitment to protecting the privacy of all personal data you provide during the registration process.
If you do not provide consent, you will unfortunately be unable to register for the ASPAC 2019 Conference.

For more information about the GDPR policy and to view our privacy policy click here.

 Disclaimer

The conference registration information is correct at the time of publishing. However, the organisers reserve the right to change the information where necessary without notice.

In the event of industrial disruptions, the conference and the organisers accept no responsibility.

 

 Dress

Recommended dress for the conference is smart casual for all conference sessions and social functions.

 

 Catering and Dietary Requirements

Morning and afternoon teas and lunches will be provided in the Boulevard Foyer of the Brisbane Convention and Exhibition Centre, and amongst the exhibition and poster displays. If you have not already notified Conference Logistics of any special dietary requirements (eg. vegetarian), please do so as soon as possible by emailing aspac2019@conlog.com.au.

Dietary requests will be catered for to the best of the venue’s ability. Individuals with severe allergies are requested to advise Conference Logistics of their requirements prior to the conference, and bring any allergy medication (EpiPen, Phenergan, etc.) as prescribed by your doctor to the conference and any associated function. Whilst due care is taken by the organisers and venue, individuals must take primary responsibility for their own health.

 

 No Smoking Policy

All the rooms and event spaces for ASPAC 2019 are non-smoking.

 

 Access Requirements

We endeavour to ensure delegates with access requirements are catered for. Should you require particular assistance, please make a note on your registration form or contact Conference Logistics on +61 2 6281 6624 or aspac2019@conlog.com.au.

 

 Visa Applications

Under Australia’s universal visa system, all visitors to Australia must have a valid visa to travel to and enter Australia (other than New Zealand passport holders who will normally be granted a Special Category visa on arrival, provided they meet health and character requirements; and permanent residents of Norfolk Island who may be granted a Permanent Resident of Norfolk Island visa on arrival).

There are many visa options available to people wishing to visit Australia. The appropriate visa option will depend, amongst other things, on the person’s purpose for visiting Australia. Please refer to the following documents for more information:

Business Fact Sheet for guidance on the visa options that may be most suitable for you
General Information Fact Sheet: for information on visa application requirements.

To ensure you have the appropriate visa please visit this page at the Department of Home Affairs.

It is suggested that all visitors should apply for a visa at least two months prior to their intended date of departure, and four months prior for people with character or health concerns.

 

Time Zone

Queensland uses Australian Eastern Stand Time, or UTC +10, all year round.

 

Tipping & Service Charges

Hotels and restaurants do not add service charges to your bill, and tipping is always your choice. In upmarket restaurants, it is common to tip waiters 10 per cent of the bill for good service.

 

Banking

Travellers can carry an unlimited amount of cash into and out of Australia. Amounts of $10,000 or more Australian dollars, or foreign currency equivalent must be declared. You usually declare physical currency at the Customs examination area when entering or leaving Australia. You can fill in the form at the international airport or seaport, or you can download and complete the form before you leave.

 

Currency Exchange

Currency exchange is available at banks, hotels and international airports. Australian banks offer the same range of services typical in other western nations, and Automated Teller Machines (ATMs) are widespread. EFTPOS is also widely available in most Australian shops allowing you to pay for purchases with your credit or debit card. Fees may be charged on transactions, particularly if withdrawing from an international account. XE Currency Converter will help you convert your own currency at the current exchange rates.

 

Goods & Services Tax

Australia has a Goods and Services Tax (GST) of 10 per cent. You may be able to claim a refund for the GST paid on goods if you have spent AUD$300 or more with a single business, no more than 60 days before departing Australia. Tourist Refund Scheme facilities are located in the departure area of international terminals.

 

Driving

In Queensland you can drive with an overseas license as long as your authority to drive in Queensland hasn’t been withdrawn. If your license is not written in English, you’ll need to carry either an international drivers license (also known as an international drivers permit) or a formal translation of your overseas license. You’ll need to carry the original versions of these documents when you drive, along with your overseas license.

An international drivers permit is a certified document, but not an actual drivers license itself. International driving permits are issued from the same country as your license, normally from official motoring groups. Check with your country’s licensing office on how to obtain one.
Formal license translations need to be done by an approved translator. They can also come from a consulate office in Australia. Check with your country’s consulate in Australia for more information.

Your authority to drive in Queensland on your overseas drivers license will be suspended if:

  • An Australian court has disqualified you from driving;
  • You’re convicted of driving over 40km per hour over the speed limit;
  • You haven’t paid fines issued to you;
  • You’re ruled medically unfit to drive;
  • You’re an Australian citizen and have lived in Queensland for three months or more; or,
  • You have a residential visa and have been living in Queensland for over three months.

 

Electricity

You may need an adaptor in order to plug your appliances into the power sockets: the adaptor required for Australia is Type 1 Australia plug. The plugs in Australia have two flat metal pins, forming an inverted ‘V’ shape, and occasionally a third pin in the centre. The electrical current in Australia is 220 – 240 volts, AC 50Hz.